Privacy

policy

Introduction

We are committed to ensuring our members personal data is safe and secure, to this effect this privacy policy covers the data collected from this website, any data forms or membership information provided at events.  We encourage users to read this policy carefully and contact the data controller for any questions or concerns about our privacy practices.

 

The data controller

The data controller for the network can be contacted at coonetwork@impact-me.com, who is based in the United Arab Emirates.

 

What information do we collect?

We collect data based on the personal information provided in the membership and application forms on this website.  We do not collect data from third-parties unless we are connected on social media channels with the intended audience.  Sensitive, personal and financial data is only collected to assess membership criteria and is stored on our database for the life of the membership and two years post termination.  We do not share details with third-parties and access to such data is restricted to the data controller and network administrator only, each of whom have signed a non-disclosure agreement.

 

How do we use personal information?

We will process your data in the following ways:

  • personalisation of content

  • account set up and administration

  • delivering marketing and event communication

  • carrying out polls and surveys

  • internal research and development purposes

  • legal obligations such as prevention of fraud and assessment of conflict of interest

  • meeting internal audit requirements

Please note this list is not exhaustive and further detail is available from our data controller.

 

What legal basis do we have for processing your personal data?

We process data on the grounds of:

  • consent

  • contract

  • legitimate interests

 

Consent can be withdrawn in writing to coonetwork@impact-me.com  This will also result in membership cancellation which is not liable for a refund of fees paid.

 

When do we share personal data?

We treat all personal data confidentially and will only disclose your name, designation and company name in event attendance lists, with other attending delegates and with the board of directors and founding members.  From time to time we may promote our members on social media, however, this will only take place prior to written consent from the subject.

 

Where do we store and process personal data?

Data is located in the United Arab Emirates (UAE) and is not shared or transferred outside of this jurisdiction.  All data is stored on emails to one email account and a cloud-based database with limited access.  Data is processes according to the laws and regulations of the UAE

 

How do we secure personal data?

We secure personal data by applying the following procedures:

  • Use a cloud-based database with password changes each month

  • Prevent unauthorised access, use, destruction or disclosure by allocating passwords to the data controller and administrator only, both of whom are bound by an NDA

  • Train staff and contractors on data security

  • We manage third party risks, through use of contracts and security reviews

 

How long do we keep your personal data for?

We will not retain data for a period longer than reasonably necessary. We will keep data for a period which complies with the local law and contractual agreements, along with ensuring members are served during their payment term and two years from termination. Data will be saved on a database and will be disposed of using a secure cloud-based system when required.

 

Your rights in relation to personal data

We respect the right of data subjects to access and control their personal data, which includes: access to personal information

  • correction and deletion

  • withdrawal of consent

  • restriction of processing and objection

 

Upon requesting such data, we will need to verify your details, therefore a membership ID must be presented.  Such requests should be made via email at coonetwork@impact-me.com with a formal response being provided within two working days.

 

Data subject rights may be limited in circumstances where personal data about another person maybe exposed or where data is required to be obtained by law.

 

How to contact us?

We can be contacted at coonetwork@impact-me.com

 

Use of cookies and other technologies

We do not track cookies or IP addresses

 

Linking to other websites / third party content

We do not take responsibility for content or information contained in external sites and resources which are available from this website.

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